Here are 5 ways productive people manage time differently:
, in which case, you want to align your priorities with what your manager and senior leaders prioritize .Once you are clear about what matters, you still need to actually spend your time on these priorities. Productive people know how to stay focused despite distractions. There are many distractions in the workplace – meetings, interruptions by colleagues, another project or task that arises.
To keep on track, set visible metrics for your priorities so you can readily see where you are and how much catching up you need to do. I once coached a project leader who was busily coordinating with 50+ colleagues on a policy rollout. The deadline was in 10 weeks, and her team was working on a pace that accommodated just two to three colleagues per week. At that pace, they would not finish, so something would have to change.
If your natural tendency is to dive into a big project, schedule time in the first week for planning. On an ongoing basis, reserve time on Sunday or Monday to sketch out your week, Wednesday for midweek adjustments and/or Friday to digest how the week has gone and what s a priority for the following week. Finally, set calendar appointments on a monthly and quarterly basis to check in on your longer-term goals that might not have firm timetables – e.g.
You may need to plan your breaks if you tend to just plow through your day and even work through lunch. Set up lunch dates with other people to ensure you stop work for at least a few minutes. Set an alarm every 25-50 minutes to take a short break – stand up and stretch, drink a glass of water, even just close your eyes and do some deep breaths.
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