Procurement Perspectives: Attracting multiple bidders on government contracts

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Procurement Perspectives: Attracting multiple bidders on government contracts
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The goal for government, or the private sector for that matter, is to attract as many qualified bidders on every RFP to ensure the best possible price in the current market conditions.

For several decades, I have been working with governments and private sector companies to help them write RFPs that will attract bidders and not frustrate them with extensive non-relevant requirements that creates a situation where they do not bid the project. The critical obligation of the purchasing manager is to confirm there is a rational basis for making such differentiation among prospective suppliers given the range of users to which the municipality intends to use the goods and services in question.

In addition, a range of “soft” evaluation criteria may also be incorporated into the evaluation process, such as experience, reputation and the like. The difference between well written RFPs and poorly written ones can be as much as a 20 per cent difference in the overall proposal price, success and execution in the efficiency of the project.

The appropriate amount of risk factors is necessary for sure, however, every bit of unnecessary risk additions you request, will increase every aspect of the bid in a negative way.

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